What is a Certified Copy?
A certified copy (also known as a certified true copy) of a document holds the same legal validity as the original document. In situations where your original document is lost, misplaced, damaged, torn, or mutilated, a certified copy serves as an official substitute that is legally recognized by courts, government agencies, and financial institutions.
All registered documents can be obtained from the Sub-Registrar's office where the document was originally registered. This includes property deeds, sale agreements, lease documents, power of attorney, mortgage deeds, and other legally binding documents registered under the Indian Registration Act, 1908.
🔒 Why You Need a Certified Copy
Legal Protection: Certified copies are legally admissible in courts and recognized by all government departments.
Document Security: Safeguard your important documents by keeping certified copies as backup in case originals are lost or damaged.
Transaction Requirements: Many legal and financial transactions require certified copies instead of originals to prevent document loss.
Our Certified Copy Services
We specialize in helping individuals, businesses, legal professionals, and property owners obtain certified copies of registered documents from Sub-Registrar offices across India. With years of experience in document retrieval and certification services, our expert team ensures a smooth, hassle-free process from start to finish.
Document Tracing
Have incomplete document details? Our experienced team will trace and locate your document from the concerned Sub-Registrar office using partial information.
Fast Processing
We expedite the application process and follow up regularly to ensure you receive your certified copy in the shortest possible time.
Complete Assistance
From application preparation to document collection, we handle every step so you don't have to navigate complex government procedures.
Accuracy Guaranteed
Our meticulous verification process ensures all document details are accurate, preventing rejections and delays.
Documents Required for Certified Copy Application
To obtain a certified copy efficiently, you'll need the following document details:
| Required Information | Description |
|---|---|
| Registration Number | The unique identification number assigned to your document during registration |
| Book Number | The register book in which the document is recorded |
| Volume Number | The specific volume within the book series |
| Page Numbers | The exact pages where your document appears in the register |
| Registration Date | The date when the document was officially registered |
| Sub-Registrar Office | The specific Sub-Registrar office where registration occurred |
Don't have complete details? No problem! Our document search services can help locate your document using partial information such as property address, party names, approximate registration date, or property survey numbers.
Step-by-Step Process to Obtain Certified Copy
Our streamlined process ensures you get your certified copy without unnecessary delays or complications:
- Initial Consultation: Contact us with your document details. Our team will assess your requirements and provide a clear timeline and quotation.
- Document Verification: We verify the document details with the concerned Sub-Registrar office to ensure accuracy before proceeding.
- Application Preparation: We draft the application letter to the Sub-Registrar office with all necessary details including registration number, book number, page numbers, volume number, and registration date.
- Legal Documentation: We arrange the required stamp paper (₹10) and affix appropriate court fees on the application as per government regulations.
- Application Submission: Your application is submitted to the concerned Sub-Registrar office with all supporting documents and fees.
- Follow-up & Tracking: We regularly follow up with the Sub-Registrar office to expedite processing and keep you updated on the status.
- Document Collection: Once ready, we collect the certified copy from the Sub-Registrar office and deliver it to you securely.
Book IV Documents: Certified copies of documents registered under Book IV (which typically includes documents affecting property rights, such as sale deeds, mortgage deeds, and leases) can only be obtained by the parties named in the document or their legal representatives/authorized agents.
Book I Documents: Certified copies of documents under Book I (which includes wills, powers of attorney, and certain other documents) can be obtained by any person without restriction.
This distinction is mandated under the Indian Registration Act, 1908, to protect privacy and prevent unauthorized access to sensitive property documents.
Frequently Asked Questions (FAQs)
A: Typically, the process takes 7-15 working days depending on the Sub-Registrar office workload and document availability. We strive to expedite the process wherever possible.
A: Our document search service can locate your document using other details such as property address, party names, approximate registration period, or survey numbers. Additional time may be required for the search.
A: Yes, certified copies issued by Sub-Registrar offices are legally admissible in courts and are treated as equivalent to original documents for all legal purposes.
A: For Book IV documents (property-related), only parties to the document can obtain certified copies. For Book I documents, any person can request a certified copy.
Ready to Obtain Your Certified Copy?
Let our experienced team handle the complexities of document retrieval. Save time, avoid hassles, and get your certified copy quickly and efficiently.
📞 Call Now: +91 99680 11044 Get Free ConsultationWhy Choose Our Services?
✓ Expert Knowledge: Deep understanding of Registration Act procedures and Sub-Registrar office protocols
✓ Proven Track Record: Successfully retrieved thousands of documents for satisfied clients
✓ Transparent Pricing: No hidden charges - clear quotations upfront
✓ Professional Service: Courteous, responsive team dedicated to client satisfaction
✓ Confidentiality Assured: Your documents and information are handled with complete privacy
✓ Pan-India Coverage: We assist with Sub-Registrar offices across India
Contact Us Today
For expert assistance in obtaining certified copies or to discuss your specific requirements:
Available Monday to Saturday, 9:00 AM - 6:00 PM
Always keep certified copies of important registered documents in a safe location separate from the originals. This ensures you have immediate access to legally valid documents in case of emergencies or unforeseen circumstances.
